Creating a Bulletin

Once you have set up your relevant Bulletin Types & Audiences, you can now click the Create New Bulletin button.

*Note* Only users with specific permissions can view Bulletins, if you believe your access level is incorrect, please speak to somebody from your organisation.

You will then be presented with fields to identify your bulletin.

The “ Headline” is the name given to your Bulletin, and the “Description” is any text you would use to define the bulletin further.

The “ Pass mark” refers to the Score out of 100 you require for a successful completion of the bulletin. If you do not wish to impose a Pass mark, you can simply enter “0”

(E.g.,I wish for 9 out of 12 questions to be answered correctly, the “Pass mark” would be “75”).

The “ Retry timeout” refers to how long you wish a user to have to wait before trying their bulletin again in minutes

(E.g., I want users to wait 5 minutes between attempts, the “Retry timeout” would be “5”).

The “ Completion date” is the date that you set for the Bulletin to be sent out and requested to be completed.

The “ Type” is defined in the “Bulletin Types”, which you should have set up previously. If you have not already set up Bulletin Types, see: “Creating a Bulletin Type”.

The “ Audience” is defined in the “Bulletin Audiences”, which you should already have. If you have not already set up Bulletin Audiences, see: “Creating a Bulletin Audience”.

Once you click the “ Create Bulletin”, the bulletin is created but you still need to include your “Attachments” and “Questions” before you can “Finalise” the bulletin.

You can see below that the “ Recipients” lists all of the users that fall under the audience you have pre-defined; either by Organisation, Occupation, Role or Users.

In “Attachments”, you can add Files to your bulletin which will be visible to the users who receive the bulletins.

You can now see the Files that you have attached in the list below.

In “ Questions”, you can add Questions to your bulletin which will be visible to the users to confirm their understanding of the bulletin materials (files).

When you add a question, you will give it a Label, a Sort Order value and a question type.

The “Label” is the question, what the user sees when responding to the bulletin.

The “Sort Order” is to organise the questions into the correct order, with lower numbers being prioritised to the top of the sorting order.

The “Question type” allows you to choose if the answers to the question are multiple or single choice.

Once you’ve created a Question, you now need to give the answers by clicking the “ Manage Options” button alongside the relevant question.

Once in “ Manage Options” you will have the ability to “Add Options”, which would be the answers to the Question.

Once you click Add Option, you are presented with options to configure.

The “ Label” being the title of the Option.

The “ Is correct” option is for if you are presenting multiple options, and want to incorporate scoring of correct answers vs. incorrect answers.

The “ Sort Order” again is just to organise the options, with a low sort order being prioritised to the top of the options.

Then clicking the blue “ Create Question Option” will enter this option as a response to the question.

Now that you have set up an Option, you can continue to add more Options if you are setting up multiple answer questions, or if you need to change the Options you have already created, you can click into the drop-down to Update or Archive the options.

If you wish to view all of the Questions for the Bulletin, you can now go back to the Bulletin Details page and view the Question & Answers.

After setting up the Bulletin, it will not be sent to the Audience until you choose the Finalise Bulletin button, which is on the Bulletin Details page.